How Housing Providers Benefit
A wide range of third-party housing providers and intermediaries are leveraging GroupMAX ME to manage the housing needs of even the most complex events in the corporate, tradeshow, sports and association markets.
Importantly, with GroupMAX ME, housing providers can offer their meeting guests and planners world-class service. That is why today more and more meeting planners are requesting GroupMAX ME for all their events.
1. Shift Your Group Business Online
Personalized Booking Websites: With GroupMAX ME, housing providers can offer their meeting planners a personalized booking website for each event so guests can book their stay in the event’s specific room block from the convenience of any web browser or mobile device.
Automated, Secure Room Lists: GroupMAX ME’s room list manager is the industry's only fully automated, PCI-compliant room list technology, allowing users to automate and secure their room list process, as well as accept any room list format and manage room list modifications, all with remarkable ease.
Integrated with Event Registration: Housing providers can offer meeting planners a seamless event booking process by letting planners link their preferred event registration system to GroupMAX ME’s hotel booking website using Passkey’s RegLink integration tool.
Social Networking: The built-in social networking tool allows housing providers to create a social network for each event in one click, so event guests can easily connect before, during and after the event. This serves to extend the event’s lifecycle and enhancing its social value.
2. Maximize Incremental Revenues
Room and Stay Upgrades: With GroupMAX ME, it’s remarkably easy for housing providers to offer event guests extended stays, multiple room options or special upgrade packages beyond the contracted room block, helping generate incremental revenues and profits from every event.
Built-in Email Marketing: GroupMAX ME’s built-in Group Campaigns email marketing toolset allows housing providers to offer event attendees promotional room upgrades, local amenities or ancillary services, as well as target event registrants who have not yet made their hotel reservations.
Destination Attractions: Housing providers can promote to event guests local attractions and services, from restaurants and shows to museums and other activities throughout the booking process, helping drive even more revenue to their hotels and affiliates.
3. Empower Your Planners
Live Event & Sub-Block Dashboards: GroupMAX ME provides each event with a live dashboard where organizers can track their event in real time, helping them optimize their contracts, mitigate attrition exposure and enjoy peace of mind, while sub-block contacts can manage their allocated inventory through their own sub-block dashboard. Dashboards can be easily accessed from any web browser or mobile device.
Email SmartAlerts: GroupMAX ME’s SmartAlerts technology sends automatic email alerts at critical event milestones, such as weekly pick-up reports or when a sub-block reaches a desired booking threshold.
Sub-Block Request Tool: Eliminate the need to process paper sub-block requests for exhibitors, sport teams and affiliate organizations. The online sub-block request tool allows organizers to customize requests by hotel and room type preference, rate, location and other criteria.
Cutting-Edge Reporting: GroupMAX ME’s advanced reporting engine improves the quality of standard reports, allows customization of reports and provides the ability to save and share report templates with event and sub-block contacts.
Licensing GroupMAX ME
Software-as-a-Service: GroupMAX ME is a 100% web-based software-as-a-service (“SaaS”) application, so housing providers can enjoy its benefits on day one without investing in technical expertise, resources or overhead.
Flexible licensing: Flexible terms allow housing providers to license GroupMAX ME on a convenient per-reservation basis with no transaction fees, so they can capture maximum benefits from all their events.
CRS/PMS Connectivity: Reservations made in GroupMAX ME are directly transferred to each hotels’ internal (CRS or PMS) system via Passkey’s GroupLink technology, mitigating the costs or complexity of third-party transfer fees.
GroupLink-only Licensing: This is for hotels who participate in events managed by CVBs and destinations who simply want to automate the transfer of reservations captured via GroupMAX ME to their internal systems.